Privacy Policy summary
- We do not run ads in Gradebird, and we do not sell student or instructor data to advertisers.
- Our privacy standards are fully compatible with FERPA.
- We delete hosted data on request, subject to reasonable constraints.
Detailed privacy policy
- Information we collect: We collect account information such as name, email address, login details, and related profile information. We also collect information users choose to upload or create in Gradebird, which may include course rosters, student identifiers, exam content, rubric materials, scanned responses, assessment records, and operational metadata.
- How we use information: We use information to provide and secure the service, authenticate users, support printing and scan workflows, generate assessment candidates, maintain audit history, respond to support requests, prevent abuse, study scanned responses and AI assessment outputs, and improve reliability, accuracy, and usability.
- What we do not do: We do not provide an advertising business inside Gradebird, and we do not sell educational records or student submissions to third-party advertisers. We do not use uploaded educational content for unrelated marketing to students.
- Who can access data: Access is primarily controlled by you and the people you choose to work with in Gradebird. Limited Gradebird personnel may access data when reasonably necessary for support, product evaluation and improvement, assessment-quality review, security review, abuse prevention, incident response, or compliance with law.
- Product improvement: Gradebird may review scanned student responses, extracted text, rubric materials, grading decisions, and AI assessment outputs to evaluate and improve the service. When we use derived data for broader analysis, product development, or benchmarking, we use aggregated or de-identified information where reasonable.
- Retention and deletion: Gradebird retains data for as long as needed to provide the service, maintain system integrity, preserve audit history, and satisfy legal or operational requirements. When you request deletion, we will work in good faith to delete applicable hosted data within a reasonable timeframe, subject to backup cycles, security logging, and any legal retention obligations.
- Educational privacy: Gradebird is designed to support legitimate educational, instructional, assessment, pilot, and administrative uses involving course and assessment records.
- Security posture: We use reasonable administrative, technical, and operational measures to protect data in our systems. No internet-based service can guarantee absolute security, so you should avoid uploading information you are not authorized to process.
- Questions and deletion requests: If you need a privacy review, deletion request, or related discussion, please contact us at compliance@gradebird.com.